RiskMetrics Group,
Inc.
Principles and Board Guidelines
The
Board of Directors (the "Board") of RiskMetrics Group, Inc. ("RMG" or the
"Company") maintains this set of Corporate Governance Principles and Board
Guidelines ("Principles") to promote the effective functioning of the Board and
its committees, to promote the interests of stockholders and to set forth a
common set of expectations as to how the Board, its various committees,
individual directors, and senior management should perform their functions.
The Board and its Nominating and Corporate Governance
Committee (the "NCG Committee") will review these
Principles at least annually.
(The Board first
adopted these Principles on August 28, 2007, to be effective upon the Company's
consummation of its initial public offering).
MISSION STATEMENT/PURPOSE
The Company's primary objective is to maximize stockholder
value over the long term while observing the highest professional and ethical
standards and adhering to the laws of the jurisdictions within which it
operates.
ROLES OF BOARD AND SENIOR MANAGEMENT
The
members of the Board serve as the elected representatives of the stockholders
and act as fiduciaries on their behalf.
The roles of the
Board and senior management are related, but distinct. The Board delegates
authority to senior management to pursue the Company's mission. Senior management,
not the Board, is responsible for managing the day-to-day affairs of the
Company.
RMG's
business strategy is developed and implemented under the leadership and
direction of the Chief Executive Officer (the "CEO") by its officers and other
employees. The directors oversee senior management's performance on behalf of
the stockholders and act as advisers and counselors to the CEO and other senior
managers.
In
performing its general oversight function, the Board reviews and assesses RMG's
strategic and business planning as well as senior management's approach to
addressing significant risks. In performing its oversight function, the Board
and its members will maintain frequent, active and open communication and
discussions with the CEO and other senior managers of RMG.
The
directors recognize that the long-term interests of the stockholders will be
advanced by responsibly addressing the concerns of other constituents and
interested parties including employees, customers, suppliers, government
officials and the public at large.
BOARD STRUCTURE & COMPOSITON
Board Size – The Board's
size should facilitate substantive discussions by the entire Board in which
each director can participate meaningfully. The size must allow for a broad
range of skills, expertise, industry knowledge and diversity of opinion.
Given
the complexity of the businesses in which RMG is engaged, as well as the value
of diversity of experience and views among Board members, the Board currently
believes that it will be desirable over time to have a Board of between six (6)
and twelve (12) members allowing that a larger or smaller number may be
advisable in periods of transition or other particular circumstances.
From
time to time, the NCG Committee will consider and make recommendations to the
Board concerning the appropriate size and needs of the Board.
Annual Election of Directors – In order
to create greater alignment between the directors' and stockholders' interests
and to promote greater accountability to the stockholders, directors shall be
elected annually.
Director Independence – At
least two-thirds of the Board will consist of directors who qualify as
"Independent Directors."
No director is deemed independent unless the Board
affirmatively determines that the director has no "material" relationship with
the Company. To assist in meeting this objective, the Board has adopted
certain categorical standards to ascertain whether a director has a "material"
relationship with the Company (see Appendix A). These standards either meet or
exceed the independence requirements of the corporate governance listing
standards of the exchange or market on which RMG stock is listed.
In addition, the Board will consider all relevant
facts and circumstances in making an independence determination, and not merely
from the standpoint of the director, but also from that of persons or
organizations with which the director has an affiliation.
Board Leadership –
The Board selects its leader in the manner it
considers to be in the best interests of RMG at any given point in time.
Independent Chairman – At the current time, the
policy of the Board is that the (1) role of Chairman should be separate from that
of the CEO and (2) Chairman should be elected by and from the Independent
Directors (the "Independent Chairman").
The Independent Chairman will have the duties
assigned by the Board. Under current policy, the Independent Chairman's duties
include:
-
Chairing meetings of the Board as
well as Executive Sessions of the Independent Directors;
-
Preparing agendas for meetings of
the Board in consultation with the CEO and the other Board members;
-
Preparing agendas for Executive
Sessions of the Independent Directors;
-
Leading the Independent Directors
in periodic reviews of the performance of the CEO, as well as in discussions
regarding the CEO's reports on senior management performance and senior management
succession issues and plans;
-
Keeping the directors informed
through timely distribution of information and reports;
-
Overseeing the annual Board and
Committee evaluations;
-
Serving as liaison between
Independent Directors and the CEO on sensitive issues;
-
Serving as the Board's liaison
for consultation and communication with stockholders; and
-
Recommending independent outside
advisors and consultants who report directly to the Board on critical issues.
The selection of the
Independent Chairman will be reviewed annually. In connection with this review,
the NCG Committee will conduct an evaluation of the Independent Chairman.
Lead Independent Director – If the Board concludes that the best interests of
the stockholders would be better served by having a Chairman who is not one of
the Independent Directors, the Independent Directors shall provide a written
statement in RMG's proxy materials discussing the reasons why such an
arrangement is in the best interests of stockholders and they shall elect a
Lead Independent Director (the "Lead Director") from their ranks.
The Lead Director will have the duties assigned by the
Board. Under the Board's current policy, the Lead Director's duties include:
-
Presiding at all meetings of the
Board at which the Chairman is not present, including Executive Sessions of the
Independent Directors;
-
Calling Executive Sessions of the
Independent Directors;
-
Serving as liaison between the
Chairman and the Independent Directors;
-
Approving information sent to the
Board;
-
Approving meeting agendas for
Board meetings;
-
Preparing agendas for
Executive Sessions of the Independent Directors;
-
Approving Board meetings schedules
to assure that there is sufficient time for discussion of all agenda items; and
-
Serving as the Board's liaison
for consultation and communication with stockholders.
The Independent
Directors will review the selection of the Lead Director on an annual basis. In
connection with this review, the NCG Committee will conduct an evaluation of
the Lead Director.
Executive
Sessions
– To ensure
free and open discussion and communication among the Independent Directors, E
xec
utive Sessions (meetings of the Independent Directors
without senior management present) shall be held in connection with each
regularly scheduled Board meeting (and upon request by any Independent Director
with respect to any telephonic meetings). The Independent Chairman (or Lead
Director) shall lead these sessions.
Among
the topics that shall be covered each year during these Executive Sessions are:
-
A review of the report of the Audit
Committee regarding the work of the independent auditor;
-
A review of the report of the
Compensation and Human Resources Committee regarding its assessment of the
criteria upon which the performance of the CEO and other senior managers is
based;
-
A review of the report of the CHR
Committee regarding its evaluation of the performance of the CEO and other
senior managers against such criteria; and
-
Approval of the compensation of
the CEO and other senior managers as recommended by the CHR Committee.
If
the Independent Chairman (or Lead Director) is unable to attend or is the
subject of discussion at the Executive Session, the Independent Directors will
designate one director from their ranks to preside.
Independent
Advisors – Board
members may consult with independent legal, financial, accounting advisors
or other experts who
have no other ties to the Company to assist in their duties to RMG and its
stockholders. Generally, such engagements
would be made with the knowledge of the Independent Chairman (or Lead
Director).
The
Independent Directors – led by the Independent Chairman (or Lead Director) and
the chairs of the Standing Board Committees – have the sole authority to select,
retain, terminate and approve the fees and other retention terms of these
independent advisors.
Director
Access to Senior Management – Directors
may contact the CEO at any time to discuss any aspect of RMG's business. Board
members have complete access to RMG's other senior managers and employees with
the understanding that directors will be mindful not to distract from the Company's
business operations.
The
Board expects that there will be frequent opportunities for directors to meet
with the CEO and other members of senior management in Board and committee
meetings, or in other formal and informal settings.
Further,
the Board encourages senior management to bring managers into Board meetings
who (a) can provide additional insight into the items being discussed because
of personal involvement or substantial knowledge in those areas and/or (b) are
managers with future potential that the senior management believes should be
given exposure to the Board.
Board Committees – In
order to assure informed and independent decision making, a portion of the
Board's oversight will occur through the standing and ad hoc committees of the
Board. To ensure engagement of the Board on key issues, the current committee
structure is limited to those panels considered to be basic to, or required
for, the operation of a publicly owned company.
The
Board currently maintains three (3) standing committees (collectively, the
"Standing Committees"):
-
The Audit Committee,
-
The Compensation and Human
Resources Committee (the "CHR Committee"), and
-
The Nominating and Corporate
Governance Committee (the "NCG Committee").
The membership of each of these Standing Committees
shall be limited to Independent Directors.
The
Independent Directors will appoint Committee members based on the advice and
recommendations of the NCG Committee, and each Committee member will serve
until a successor is appointed or until the member's resignation, death, or
removal from the Board.
SELECTION, NOMINATION AND ELECTION OF DIRECTORS
Annual Elections –
A director holds office until the annual meeting of stockholders
next succeeding his or her election and until a successor is elected and
qualified or until his or her earlier resignation or removal from the Board.
Board Vacancies –
The NCG Committee considers candidates to fill new
positions created by expansion and vacancies that occur by resignation, by
retirement or for any other reason.
Nomination Process –
The Board shall recommend nominees to the full Board
for annual elections and one or more nominees to fill vacancies occurring
between annual meetings of stockholders.
The
Board delegates the screening process for identifying candidates to the NCG
Committee. The Committee is responsible for identifying and recruiting
individuals who are qualified to become Board members, consistent with criteria
approved by the Board. The Committee may, at its discretion, seek independent
third-party advisers to assist in the process of identifying candidates.
The
Committee will recommend to the Board the names of prospective Board
members. The Board will consider these recommendations in the context of
the perceived needs of the Company at the time. The Board will review and act
on these recommendations.
Selection Criteria – The NCG
Committee is responsible for analyzing, on an annual basis, important Board
member skills and characteristics, and recommending to the Board appropriate
individuals for nomination as Board members.
The
Committee shall review the composition of the Board for the appropriate skills
and characteristics required of members of the Board in the context of the then
current make-up of the Board. This assessment should include consideration of
issues of judgment, integrity, diversity and skills, including, but not limited
to, understanding the business of the Company and possessing a relevant
background-all in the context of an assessment of the perceived needs of the
Board at that point in time.
Evaluation of Nominees – The NCG Committee will
discuss and evaluate possible candidates in detail prior to recommending them
to the Board.
Incumbent Directors – Under the general oversight
of the Independent Chairman (or Lead Director), the NCG Committee is
responsible for evaluating each sitting director as part of its annual process
for recommending director nominees to the Board. The NCG Committee will
formally review each director's continuation on the Board every year, preceding
re-nomination.
In
order for any incumbent director to become a nominee of the Board for further
service on the Board, such person must tender an irrevocable resignation, which
will be effective contingent on (i) that person not receiving a majority of the
votes cast, and (ii) acceptance of the resignation by the Board (all as further
set forth in the Company's Bylaws).
New
Nominees – In searching for new
candidates, the NCG Committee will screen for potential nominees who
demonstrate the following criteria:
-
The highest personal and
professional ethics, values and integrity;
-
Proven ability to work as part of
an effective, cohesive team;
-
Commitment to representing RMG's
long-term interests;
Skills, expertise, diversity,
background, and experience with businesses and other organizations that the
Board deems relevant; and
-
The ability and willingness to
commit adequate time to RMG.
-
In
addition, the NCG Committee will also be responsible for initially assessing
whether a candidate would be an Independent Director. The Board, taking into
consideration the assessment of the Committee, will determine whether a nominee
or appointee would be an Independent Director.
Stockholder Nominations – The NCG Committee
will give appropriate consideration to candidates for Board membership proposed
by stockholders and will evaluate such candidates in the same manner as other
candidates identified by or submitted to the NCG Committee. The RMG Bylaws set
forth the general procedures by which stockholders entitled to vote in the
election of directors may nominate one or more persons for election as
directors.
The
RMG Bylaws also set forth the circumstances under which the Company will
include in its proxy materials the name of a person nominated for election as a
director by a person (or group of people) who meets certain requirements.
Generally the nominating person must have owned at least 4% of the Company's
outstanding common stock continuously for at least 2 years and must provide
notice to the Company as set forth in RMG's By-laws.
All
stockholder recommendations as to possible Board members as well as the right
to have a proposed director included in the proxy materials must comply with
the information, timing and other requirements set forth in RMG's By-laws.
Former CEO as Director – When
the CEO (or another employee-director) ends his or her
employment with the Company, he or she should tender his or her resignation
from the Board to the Chair of the NCG Committee. The Committee will recommend
to the Board the action to be taken with respect to such resignation.
Such
individual shall not continue as a director of the Company after his or her
resignation or retirement, except that the Board may choose not to accept such
resignation on a case-by-case basis during periods of transition or where the
Board determines that it is not in the best interests of the stockholders to do
so.
Change
in Director Occupation –
The Board shall consider whether a change in an
individual's professional responsibilities directly or indirectly impacts that
person's ability to fulfill directorship obligations.
When
a director's principal occupation or business
association changes substantially during his or her tenure as a director, that director
shall inform the Chair of the NCG Committee of the change and tender his or her
resignation to the Committee for consideration. While not necessarily resulting
in a resignation, the offer will provide the NCG Committee the opportunity to
consider the appropriateness of continued Board membership and make a recommendation
to the Board as to the director's continuation.
The
NCG Committee will recommend to the Board the action, if any, to be taken with
respect to the resignation.
Majority Voting for
Directors – The RMG By-laws provide
that directors be elected by Majority Vote in any elections that are not contested
elections. The By-laws provide the details as to how the Majority Vote process
works and include the requirement that each director submit a contingent
resignation to help effectuate this process.
Director
Orientation –
In
furtherance of its policy of having major decisions
made by the Board as a whole, senior management,
working with the Board, will provide an orientation process for new directors,
including extensive background material on the Company and its business,
meetings with key senior management and visits to Company facilities.
BOARD AUTHORITY AND RESPONSIBILITY
General – The Board
represents and oversees the interests of Company stockholders. Board
responsibilities include, but are not limited to, the following:
Overall Business
Strategy – The Board periodically
reviews and approves RMG's overall strategic and business plans.
Selection of CEO –
The Board selects the CEO. The selection and
evaluation of the CEO and approval of the recommendations of the CEO as to the Company's
top management team are the most important functions of the Board.
Management Succession –
Senior management succession is a Board-driven,
collaborative process. Although the CEO has an important role to play, the
Board must own the plan for succession.
The Board, with
the assistance of the CHR Committee, coordinates with the CEO to seek to ensure
that a successor for emergencies is designated at all times and that a
formalized process governs long-term senior management development and
succession.
The
CEO provides an annual report on succession planning
and related development recommendations to the Board and the CHR Committee,
including a short-term succession plan delineating temporary delegation of
authority in the event that the CEO or any other executive officer is
unexpectedly unable to perform his or her duties.
In
light of that report and other factors they determine are appropriate, the
Board and CHR Committee will establish and from time to time review formal or
informal policies and procedures regarding succession to the CEO or other
executive officers.
Executive Compensation –
The CHR Committee makes recommendations to the
Board with respect to (1) RMG's general compensation philosophy, (2) the
compensation programs applicable to senior executives of RMG and (3) other
employee compensation.
The Board and the
CHR Committee commit to the full, fair and transparent disclosure of executive
compensation. This commitment will drive the production of RMG's public disclosures
regarding executive compensation.
CEO
Performance Goals, Annual Evaluation and Compensation
-
The
CHR Committee sets annual and long-term performance
goals for the CEO after meeting with the CEO to receive his or her input
concerning such goals. At the end of the relevant period, the Committee
evaluates the CEO's performance against these goals. Those goals are submitted
for timely consideration by the Independent Directors during Executive
Sessions.
The
Independent Directors, with the assistance of the CHR Committee, conducts an
annual evaluation of the CEO. After the Independent Directors complete their
evaluation, the CHR Committee or its Chairman meets with the CEO to evaluate
his or her performance against such goals.
The compensation for the CEO is determined on the
basis of board approved compensation policies and plans, and the Board's
independent review of the CEO's performance against the Company's agreed to
annual and long term performance goals and objectives.
Senior Management Performance Goals –
The
CHR Committee also is responsible for setting annual
and long-term performance goals and compensation for the direct reports to the
CEO and such goals and compensation shall be considered and based on the
recommendations of the CEO. These decisions shall be approved or ratified by
action of the Independent Directors at a meeting of Executive Session of that
group.
Board Compensation –
The Board
determines (and will review at least annually) the form and amount of director
compensation, including cash and equity-based awards. Director compensation
levels will reflect the Board's intention to attract outstanding people to the
Company's Board.
The
following basic principles will be applied in determining the compensation for
RMG's directors:
-
Only non-management directors will
receive compensation for services as a director. Board compensation will not
include perquisites or retirement benefits.
-
Directors should be fairly
compensated for work required as a director and, as applicable, committee
member for a public company of size and scope similar to the Company.
-
Consistent with the Company's
overall compensation philosophy, Board compensation should be designed to align
directors' interests with the long-term interest of stockholders. To create a
direct linkage, the Board believes that a significant portion (at least
one-half) of a director's compensation should be provided in the form of RMG
common stock.
The CHR Committee
will review annually the form and amount of director compensation with
independent outside assistance as deemed necessary, and make appropriate
recommendations to the Board in light of the responsibilities assumed and the
director compensation of similarly situated companies.
Board and Director
Evaluation – RMG believes that
evaluations of the Board, the Standing Committees and individual directors are
critical elements of corporate governance. The NCG Committee will be
responsible for the coordination of an annual self-evaluation of the Board's
performance and procedures to determine whether it and its committees are
functioning effectively, and will report the results of this evaluation to the
Board.
Annual Board Evaluation – The NCG
Committee shall be responsible for coordinating an annual evaluation by the directors
of the Board's performance and procedures. This annual board performance
evaluation includes, among other things, an assessment of the Board's:
-
Composition;
-
Independence;
-
Access to and review of
information from senior management;
-
Responsiveness to stockholder
concerns;
-
Performance in providing advice
and guidance to RMG's senior management team; and
-
Maintenance and implementation of
these Principles.
The
review shall seek to identify specific areas in need of improvement and shall
conclude with a discussion by the full Board of the results and any actions to
be taken.
Each
year, the Board will report back to stockholders in the annual proxy statement
on the results of this performance evaluation and any significant changes made to
board practices and procedures as a result of this review.
Annual Director Evaluation – The Board does not
believe mandatory retirement ages or director term limits are necessary.
Rather, it is the determination of the Board that a thoughtful annual
evaluation of director performance is the appropriate method of balancing the
Board's needs for continuity, insight, new perspectives, fresh ideas, and other
factors. Among the issues that will form the basis for this annual evaluation
are each director's performance relative to the expectations of directors
discussed below.
Written Guidelines and Policies – The Board shall maintain
written corporate governance guidelines and
operational policies that will be reviewed annually by the NCG Committee.
Reviewing and Approving Significant Transactions –
Board approval of a particular transaction may be appropriate because of
several factors, including:
- Legal or regulatory
requirements;
- The materiality of the
transaction to RMG's financial performance, risk profile or business;
- The terms of the
transaction; or
- Other factors, such as
entry into a new business or a significant modification of RMG's strategic
plan.
The Board, in
conjunction with senior management of RMG, will develop standards to be
utilized by senior management in determining the types of transactions that
should be submitted to the Board for review and approval or notification.
Social Responsibility Issues – The Board believes that
acting in a socially responsible manner and for the common good of the
communities within which the Company operates is consistent with building
long-term stockholder value. The Board thus expects that senior management will
remain cognizant of issues involving equal employment opportunities, open
channels of communication for employees, customers and suppliers, effective
employee training and development, and other questions bearing on the Company's
social responsibility. The Board will designate a Board member who will take a
lead role on behalf of the Board in working with senior management on these
issues. The Board further intends, not less frequently than annually, to
consider these questions as part of its review of strategic planning.
EXPECTATIONS OF DIRECTORS
General – In performing their duties, the primary
responsibility of the directors is to exercise their business judgment in the
best long-term interests of RMG and its stockholders. Directors are expected
to oversee and monitor the affairs of the Company and its senior management;
serve as a source of advice and counsel to senior management on the Company's
strategic direction and contribute to the development of the Company's
business.
In
addition, the Board has developed a number of other specific expectations of
directors to promote the discharge of this responsibility and the efficient
conduct of the Board's business.
Ethics – The Company has adopted a Code of Business Conduct
and Ethics, certain portions of which are applicable to the directors.
In
connection with the orientation process for new directors and annually thereafter,
each director will be asked to acknowledge that they have received the Code of
Business Conduct and Ethics and agree to be bound by its applicable provisions.
Additionally,
directors will receive periodic training provided by the Company on evolving
corporate ethics and integrity matters. In the event an issue arises under the
Code of Business Conduct and Ethics, directors should consult with the
Company's General Counsel.
Confidentiality – The proceedings and deliberations of the Board and
its committees are confidential. Each director will maintain the
confidentiality of all information received in connection with his or her
service as a director.
Commitment and Attendance
-
Annual Meeting
-Directors are expected to attend the annual
meeting of stockholders.
-
Board and Committee
Meetings-All directors
should make every effort to attend every meeting of the Board and every
meeting of committees of which they are members. It is expected that
directors attend all regularly scheduled meetings in person. Directors
may, on special occasion, attend by telephone to mitigate pressing and
unavoidable scheduling conflicts. Any director who for two consecutive
calendar years attended fewer than 75 percent of the regular meetings of
the Board and the meetings of all committees of which such director is a
voting member will not be nominated for reelection at the annual meeting
in the next succeeding calendar year, absent special circumstances that
may be taken into account by the NCG Committee in making its recommendations
to the Board.
-
Participation in
Meetings-Each director
should be sufficiently familiar with the business of RMG, including its
financial statements and capital structure, and the risks and the
competition it faces, to facilitate active and effective participation in
the deliberations of the Board and of each committee on which he or she
serves.
Upon request, senior
management will make appropriate personnel available to answer any questions a
director may have about any aspect of RMG's business.
Continuing Education – Directors are encouraged to attend external director
education programs. Within two years of first becoming a director, each director
should attend, at the company's cost, an educational program for board members.
Following this initial education, each director is encouraged to attend one
additional educational program in each two-year period of service on the
company's Board.
Senior
management will also provide a continuing education program for directors
regarding matters relevant to RMG, its business plan and risk profile, as well
as other appropriate subjects.
Long-term Ownership – Directors
should be stockholders. Each director should develop a meaningful ownership
position in RMG. The Company encourages stock ownership by directors in order
to more strongly align the interests of directors with those of the Company's stockholders,
and, as such, the Board believes that regular stock grants should be a
significant component of director compensation.
The
Board has adopted stock ownership guidelines for directors. Each director is
expected to own shares of stock (including option holdings) with a market value
of at least five times (5X) his or her annual base cash retainer. New directors
have five (5) years to achieve this target ownership threshold. Directors in
place at the time these Principles are first adopted shall have four (4) years
from the date of adoption to achieve this target ownership threshold.
Director Service on Other Public Boards –
RMG values the experience directors bring from other
boards on which they serve, but recognizes that those boards also present
significant demands on a director's time and availability and may present
conflicts and legal issues.
All
directors should advise the Chairman of the NCG Committee and the Independent
Chairman (or Lead Director) before accepting membership on any other board of
directors (or other significant committee assignment on another board) or
establishing other significant relationships with businesses, institutions, governmental
units or regulatory entities, particularly those that may result in significant
time commitments or a change in the director's relationship to the Company.
It is the responsibility of the NCG Committee to
review each director's and each potential director's overall commitments to
help ensure that all directors have sufficient time to fulfill their
responsibilities as directors. In considering its nominations of candidates for
election to the Board, the NCG Committee may determine that a lesser number of
Boards than indicated below is appropriate.
The Board requires
non-employee directors to refrain from serving on the boards of directors of
more than three (3) public companies (other than RMG or a company in which RMG
has a significant equity interest), absent special circumstances.
The
CEO and other members of senior management, whether or not they are members of
the RMG Board, shall seek the approval of the Board before accepting outside
board memberships. The Board generally discourages employees from taking on
more than one public company board. The CEO should not serve on the board of
directors of more than one public company (other than RMG or a company in which
RMG has a significant equity interest).
Board Interaction with
Constituent and the Media – It is
important that RMG speak to employees and outside constituencies with a single
voice and that senior management serves as the primary spokesperson.
Senior management led by the
CEO is responsible for establishing effective
communications with the Company's stockholders and other constituent groups
(i.e., customers, employees, communities, suppliers, creditors, governments and
corporate partners) and the media.
If
a situation does arise in which it seems appropriate for a non-management director
to act as a spokesperson on behalf of RMG, the Board expects members would do
so with the knowledge of senior management. This policy does not preclude
Independent Directors from meeting with constituents or the media, but it is
suggested that in most circumstances any such meetings be held with senior management
present.
The
foregoing is not intended to preclude the Independent Chairman (or Lead
Director) from speaking on behalf of the Independent Directors, when necessary.
Stockholder Communications with the Board – RMG's Board seeks a relationship with the Company's shareholders that will facilitate open and candid communication – from both sides of the interchange. From the Board's perspective, this type of relationship requires regular, comprehensive and publicly available disclosures about important topics, including performance, fundamental business strategy, and governance. The Company's website represents a key, but not exclusive, communications tool. In addition, the members of the Board are committed to a) playing an active role in the annual meeting of shareholders, b) making a good faith effort to accommodate legitimate requests for meetings, c) ensuring an appropriate response to direct communications from shareholders, and d) providing shareholders with clear and open channels of communication.
To this end, shareholders and interested parties may contact members of the Board by mail or email, as described below. Communications may be directed to the Board of Directors, any individual Director or any group or committee of Directors (including Non-employee Directors as a group). All such correspondence should be sent either via email (to RMGdirectors@riskmetrics.com), or via delivery to the Corporate Secretary of RiskMetrics Group, Inc., One Chase Manhattan Plaza, 44th Floor, New York, New York 10005.
All communications received as set forth in the preceding paragraph will be opened by the Corporate Secretary for the sole purpose of determining whether the contents represent a message to the Directors. The Board has instructed our Corporate Secretary to review such correspondence and, in his discretion, not to forward items only if he deems them to be of a commercial or frivolous nature or otherwise inappropriate for the Board's consideration. This process will assist the Board in reviewing and responding to stockholder communications in an appropriate manner.
OTHER COMPENSATION POLICIES PRACTICES
Annual
Advisory Vote on Compensation Practices (Say on Pay) – RMG
stockholders shall be given the opportunity to vote on an advisory (nonbinding)
resolution at each annual meeting to approve the Company's Compensation
Discussion and Analysis as outlined in the annual proxy statement.
Approval of Equity-based Compensation Plans – Stockholders
will have the opportunity to vote on all new equity-compensation plans, and any
material revisions to the terms of such plans.
Executive
Compensation in Restatement Situations (CLAWBACK) - The
Board will, to the extent permitted by governing law,
require reimbursement of any bonus paid to executive officers where: a) the
payment was predicated upon the achievement of certain financial results that
were subsequently the subject of a restatement, b) in the Board's view the
executive engaged in conduct that caused or partially caused the need for the
restatement, and c) a lower payment would have been made to the executive based
upon the restated financial results. In each such instance, the Company will
seek to recover the individual executive's annual bonus for the relevant
period, plus a reasonable rate of interest. The Board shall
have sole discretion in determining whether an officer's conduct has or has not
met any particular standard of conduct under law or Company policy.
Further,
following a restatement of the Company's financial statements, the Company
shall recover any compensation received by the CEO and Chief Financial Officer
that is required to be recovered by Section 304 of the Sarbanes-Oxley Act of
2002.
Independent
Compensation Consultant Policy –
It is the policy
of the CHR Committee to use only independent compensation consultants in
connection with the discharge of its duties and responsibilities.
It
shall be the responsibility of any consultant employed by the Committee to
ensure continuing compliance with the foregoing independence requirement. The
consultant shall provide a written report to the Committee at its first
regularly scheduled meeting of each year providing appropriate assurances and
confirmation of such consultant's independent status pursuant to this policy.
BOARD FUNCTION
Regular Board Business – The Board currently
plans at least six (6) meetings each year, with further meetings to occur at
the discretion of the Board as provided in the By-laws.
Setting Meeting Agendas –
The Independent
Chairman (or Lead Director) sets the agenda for Board
meetings (in consultation with the CEO and other Board members) with the
understanding that the items for discussion closely align with the Board's
monitoring and advisory functions. Any
member of the Board may request that an item be included on the agenda.
Matters
considered at each Board meeting depend on the nature of the Company's
business, but the Board expects its meeting agenda will regularly include
reports summarizing the activities of the Board's committees as well as senior management
reports on significant aspects of Company business.
The Board intends that regular senior management
reports will include presentations on the Company's financial performance,
overall business operations, merger and acquisition activity, significant
business unit performance, and other topics important to the Company's overall
condition.
Agenda items that fall within the scope of
responsibilities of a Board committee are reviewed with the chair of that
panel.
Annual Strategy Planning Session –
The Board shall hold an annual strategic planning session. The timing
and agenda for this meeting are to be suggested by the CEO.
Board Materials Distributed in Advance –
Information
and data that is important to the Board's understanding of the business to be
addressed at a meeting will be distributed in writing to the Board before the
Board meets.
Senior
management should try to make materials as focused as possible, but still
provide necessary information so that meeting time may be conserved and
discussion focused on questions that the Board has about the materials. The
material should be available as far as reasonably possible in advance of the
proposed or scheduled date of the meeting.
In
rare instances where the sensitivity of subject matter makes prior
dissemination inadvisable or the timing of transactions or events makes prior
distribution impracticable, the Board will review and discuss the materials at
their meeting.
Board Meetings –
At the invitation
of the Board, members of senior management recommended by the Chairman and/or
CEO shall attend Board meetings or portions thereof for the purpose of
participating in discussions. Generally, presentations of matters to be
considered by the Board shall be made by the manager responsible for that area
of the Company's operations.
COMMITTEE FUNCTION
Written Charters –
The Board has adopted a charter for each Standing Committee,
which details each Committee's duties and responsibilities. Each Standing Committee
shall maintain this charter and seek Board approval of any changes. The
Committee charters shall be made publicly available on the Company's website.
Composition of the Standing Committees –
The Audit Committee, the
Compensation and Human Resources Committee, and the Nominating and Corporate
Governance Committee will each be composed of at least three directors all of
whom are Independent Directors.
A
director may serve on more than one committee for which he or she qualifies.
Assignment and Rotation of Committee Members –
The
Independent Directors approve the members and chairs of the Standing Committees
based upon the recommendations of the NCG Committee and the Independent
Chairman (or Lead Director).
The
Board believes that the corporate governance process is facilitated by an
active and involved committee structure. In that regard, the Board believes
that periodic rotation of members of its committees is desirable. The Board
does not believe, however, that fixed time periods for rotation are desirable.
The
NCG Committee, in consultation with the Independent Chairman (or Lead
Director), shall periodically review committee assignments and make
recommendations to the Board for rotations of assignments and appointment of
chairpersons, as appropriate.
Committee Meetings –
The Chair of each committee, in consultation with
senior management and the other committee members, will determine the
frequency of the committee meetings consistent with the committee's charter and
the needs of the Company. Each committee records the minutes of its meetings
and follows such other procedures as it from time to time specifies.
Committee Agendas –
The chairman of a committee, in consultation with the
appropriate members of the committee and senior management, will develop (and circulate
in advance) agendas for each committee meeting.
Materials
related to agenda items shall be provided to committee members sufficiently in
advance of committee meetings to allow the directors to prepare for discussion
of the items at the meeting.
Committee Reports to the Board –
The Chair of each committee
will report on the proceedings of each committee meeting to the Board, when
requested by the Board and in accordance with the committee's charter.
OTHER GOVERNANCE ISSUES
Proxy Voting –
The Board recognizes the importance of proxy voting
as a key means by which stockholders play a role in corporate governance.
Accordingly,
the Board believes that the Company should follow steps supporting the stockholders'
role. These steps include:
-
Equal voting rights and no
multiple classes of common stock with disparate voting rights;
-
Equal financial treatment for all stockholders;
and
-
Voting on disparate issues
separately.
Through
its periodic assessment of corporate governance, the Board will continue to evaluate
other measures that will enable stockholders to have a voice in corporate
governance.
Confidential Voting –
The Board further believes that confidential voting
on the election of directors and other corporate actions enhances the stockholders'
role in corporate governance.
To
this end, the Company will generally require that all stockholder votes,
whether by proxy card, consent, ballot or otherwise, be kept confidential.
Documents evidencing a stockholder's vote will not be available for examination
by the Company or its directors, officers or employees.
- Exceptions
to these general rules may occur in the following instances:
-
To meet applicable legal
requirements,
-
To assert claims for, or defend
claims against, the Company or its affiliates,
-
To assist in resolving any dispute
about the authenticity or accuracy of a proxy card, consent, ballot,
authorization or vote,
-
If there is a contested proxy
solicitation,
-
To allow the inspectors of
election to certify the results of any vote to the Company and its directors,
officers and employees,
-
If a stockholder has made a
written comment on such document,
-
If contacting stockholders is
necessary to obtain a quorum,
-
Aggregate vote totals may be
disclosed to the Company and its directors, officers and employees from time to
time and publicly announced, or
-
If disclosure is voluntarily made
by a stockholder.
The
Company shall also retain independent inspectors of election to receive,
certify and tabulate stockholder votes.
Policy on Poison Pills ‐
The Board's policy
is that it shall seek and obtain stockholder approval before adopting a poison
pill.
Appendix A: Director Independence Standards
No director shall qualify as "independent" unless the
Board affirmatively determines that the director has no material relationship
with the Company (either directly or as a partner, stockholder or officer of an
organization that has a relationship with the Company).
For purposes of this director independence classification,
"material" will be defined as a standard of relationship (financial, personal
or otherwise) that a reasonable person might conclude could potentially
influence one's objectivity in the boardroom in a manner that would have a
meaningful impact on an individual's ability to satisfy requisite fiduciary standards
on behalf of stockholders.
In making such
determination, the Board shall consider the factors identified below, as well
as such other factors that the Board may deem relevant.
An "Independent Director"
is defined as a director who:
-
Has not been employed within the
last five years by RMG, one of it affiliates or a firm acquired by RMG
;
-
Has not served as CEO of RMG at
any time;
-
Does not beneficially own more than 50 percent of RMG's voting
power;
-
Has not been employed by RMG's
independent auditor in the last five years;
-
Is not a relative of a current employee of RMG or its
affiliates;
-
Is not related to a former executive officer who served within
the last five (5) years at RMG or its affiliates;
-
Is not party to a voting agreement to vote in line with management
on proposals being brought to stockholder vote;
-
Does not have an "Interlocking Relationship" as defined by the
SEC involving members of the board of directors or its Compensation Committee.
-
Is not a "Founder" of RMG;
-
Is not a trustee, director or employee of a charitable or
non-profit organization that receives grants or endowments from RMG or its
affiliates;
-
Is not, and is not affiliated with
a company that is, an adviser, or consultant to RMG or a member of RMG's senior
management;
-
Is not affiliated with a
"Significant" customer or supplier of RMG;
-
Has no personal services contract
with RMG or with any member of RMG's senior management or Board;
-
Does not provide "Professional Services" to RMG, to an affiliate of the company
or an individual officer of the company or one of its affiliates;
-
Receives no compensation from RMG
other than compensation as a director;
-
Does not have any "Significant" transactional relationship with
the company or its affiliates excluding investments in the company through a
private placement;
-
Is not employed by a public
company at which an executive officer of RMG serves as a director;
-
Has not had any of the
relationships described above with any affiliate of RMG; and
-
Is not a relative of any person
with any relationships described above.
A commercial relationship will be found to be "Significant," if
the Company makes or receives annual payments exceeding the greater of $200,000
or two (2) percent of the recipient's gross revenues. (The recipient is the
party receiving the financial proceeds from the transaction).
"Affiliate" includes a
subsidiary, sibling company, or parent company.
"Relative" follows the SEC's
definition of "immediate family members" which covers spouses, parents,
children, stepparents, stepchildren, siblings, in-laws, and any person (other
than a tenant or employee) sharing the household of any director, nominee for
director, executive officer, or significant stockholder of the company.
"Professional
Services" can be characterized as advisory in nature and generally include the
following: investment banking / financial advisory services; commercial banking
(beyond deposit services); investment services; insurance services;
accounting/audit services; consulting services; marketing services; and legal
services. The case of participation in a banking syndicate by a non-lead bank
should be considered a transaction and hence subject to the associated
materiality test rather than a professional relationship.
"Interlocking Relationships"
include: (a) executive officers serving as directors on each other's
compensation or similar committees (or, in the absence of such a committee, on
the board) or (b) executive officers sitting on each other's boards and at
least one serves on the other's compensation or similar committees (or, in the
absence of such a committee, on the board).
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